Job Description

Position Summary:

The Assistant Project Manager (APM) supports the planning, coordination, and execution of commercial construction projects from preconstruction through closeout. This role works closely with Project Managers, Superintendents, subcontractors, and internal teams to help ensure projects are delivered on time, within budget, and in alignment with project specifications.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform the following duties satisfactorily; other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Preconstruction

• Assist in preparing and distributing Invitations to Bid (ITBs), including reviewing drawings and identifying qualified subcontractors
• Coordinate and attend job site walks, including meeting subcontractors onsite, documenting attendance and following up with non-attendees, and capturing site photos and documenting existing conditions
• Collect, review, and analyze subcontractor bids to ensure alignment with project scope
• Perform quantity takeoffs and compare estimates against submitted bids
• Follow up with subcontractors for scope clarification and pricing accuracy
• Assist in assembling and reviewing project estimates prior to final submission
• Support scope development for project pricing
• Maintain and update the internal project pipeline

Project Execution

• Assist with project setup and kickoff coordination
• Distribute startup communications to subcontractors and field teams
• Upload and maintain project documentation in internal systems
• Coordinate with the Project Coordinator to ensure permits, plans, and scope documents are provided to field teams
• Support the development, maintenance, and tracking of project schedules under the direction of the Project Manager.
• Conduct regular site visits to monitor progress and support field operations
• Prepare and distribute weekly project updates, including schedules and progress photos
• Maintain consistent communication with internal teams, subcontractors, and clients
• Participate in Owner-Architect-Contractor (OAC) meetings and assist with coordination
• Support problem resolution in collaboration with Superintendents and subcontractors

Financial Management

• Assist in tracking and managing project budgets, including contingency usage
• Support invoice review and approval processes
• Identify and assist in resolving budget discrepancies and missing invoices
• Support monthly billing processes and follow up on outstanding receivables
• Prepare and price change orders, generate Requests for Change (RFCs), and maintain tracking logs
• Distribute approved change documentation to field teams

Project Closeout

• Participate in punch walks and assist with punch list completion
• Support Superintendents in driving final project completion
• Assist the Project Coordinator with closeout documentation and project turnover

General Responsibilities

• Maintain and update job tracking boards and project records
• Provide support to Project Managers and team members as needed
• Assist in determining project roles and responsibilities based on project scope and client needs

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities

• Must possess strong business acumen and organizational skills
• Must have extensive knowledge of construction drawings, plans, and major systems
• Must have a valid driver's license and be able to safely drive vehicles to and from multiple job sites
• Capable of interrelating with personnel at all levels of construction activity
• Capable of interpreting, advising, supporting, and training staff, community, agencies, and clients
• Capable of climbing ladders and working comfortably on roofs and elevated surfaces
• Capable of standing and walking at large job sites (interior and exterior) for multiple hours and up to 5 miles a day
• Must follow company and client policies and procedures
• Capable of clear verbal, written, and electronic communication
• Must take initiative to complete tasks and look for opportunities to assist other employees
• Personable and professional demeanor; works cooperatively and is customer-service oriented
• Organized, task-oriented, and follows through in a timely manner

Education/Experience

• Bachelor’s degree in construction management, engineering, or a related field preferred. Equivalent field experience, such as service as a Superintendent, may be considered in lieu of a degree.
• Minimum of 1-3 years of experience as an Assistant Project Manager, Project Engineer, or in a comparable role within commercial construction.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This is an onsite position in Charlotte, NC
• Regular site visits are required
• Ability to work in both office and field environments
• Noise level in the work environment is usually moderate

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit
• Frequently required to use hands to finger, handle, or feel, and to talk or hear
• Occasionally required to walk, stand, and climb flights of stairs several times a day
• Must be able to occasionally lift and/or move up to 30 pounds
• Specific vision abilities required include close vision

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