Job Description

Executive Assistants

CeLeen, an operating group of Command Holdings, is seeking multiple Executive Assistants to support a potential effort at the Department of State, Bureau of Consular Affairs/Passport Office.

Responsibilities may include, but are not limited to:

• Managing executive calendars, appointments, travel arrangements, and correspondence.
• Organizing executive documents and records, ensuring accuracy, confidentiality, and compliance with established procedures.
• Coordinating executive projects, assignments, schedules, and follow-up activities.
• Serving as a liaison between executives and internal and external stakeholders.
• Planning and coordinating meetings, conferences, and events, including logistics, agendas, and follow-up actions.
• Identifying opportunities to improve administrative processes and operational efficiency.

This position is contingent on contract award.

Multiple positions may be hired from this announcement.

Expected salary range: $60,000 - $70,000

Work Environment:

• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in confined areas.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel.

CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to the Human Resources Team.

CeLeen is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

Basic Requirements:

• Bachelor's Degree and 3 years of professional administrative experience //OR// 7 years of professional administrative experience.
• Must have the ability to obtain and maintain a Secret Clearance. (Eligible to pass Federal security clearance process.)
• Demonstrated experience supporting executive level professionals.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Demonstrated proficiency in using all Microsoft Office applications.
• Ability to access federal facilities in compliance with Real ID.
• Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.

Preferred Qualifications:

• Current, active Secret security clearance.
• Direct experience with Consular Affairs/Passport Office or other Department of State directorates.
• Familiarity with SharePoint and document management systems.

Benefits:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

*Eligibility requirements apply

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